Breaking Down Epics into Tasks with Generative AI

NextGPM's AI-powered task generation feature is designed to help you break down your epics into actionable tasks, creating a detailed execution plan. This granular level of task management offers numerous benefits for increased efficiency, smoother workflow, and better project control. Here's how this powerful feature can transform your project execution:

• Streamlined Task Creation: Say goodbye to manually creating individual tasks! NextGPM's AI analyzes your epic's description, labels, and associated risks to generate a list of relevant and actionable tasks, saving you time and effort that would otherwise be spent on defining each task manually.
• Comprehensive Task Lists: The AI's analysis ensures that the generated tasks are comprehensive and relevant to the epic's scope. You can rest assured that you're not overlooking any crucial steps in achieving your project milestones.
• Increased Efficiency: By automating task creation, you can focus on reviewing and refining the tasks generated by the AI. This streamlined approach ensures a smooth and efficient workflow, minimizing the time and effort required for project execution.
• Better Task Allocation: NextGPM allows you to assign generated tasks directly to team members, promoting clear responsibility and accountability within your team. This efficient allocation of tasks maximizes team productivity and minimizes confusion or duplication of efforts.
• Improved Project Planning: A detailed breakdown of tasks within each epic provides a more accurate picture of your project's execution plan. This clarity helps you track progress, identify potential bottlenecks, and manage dependencies between tasks effectively, contributing to better project planning and execution.

How AI-Generated Tasks Work

NextGPM's AI analyzes the epic's description, labels, and associated risks to create a list of relevant and actionable tasks. This process ensures that the generated tasks are well-defined, contribute to the overall epic's success, and are ready for immediate execution.

How to Use AI-Generated Tasks

Here's a step-by-step guide to using NextGPM's AI-Generated Tasks feature:

1. Access the Task Generation Feature: Navigate to the "Goals" section of your project in NextGPM.
2. Select an Epic: Choose the specific epic you want to break down into tasks.
3. Click the "Generate Tasks Now" Button: Activate the AI to generate a set of tasks that represent smaller, more manageable steps within the epic.
4. Review and Refine: Carefully review the generated tasks. Consider their relevance to the epic's scope, dependencies, and the project's overall timeline.
5. Customize and Add Details (Optional): Modify the tasks by editing their names, descriptions, contribution percentages, and due dates. You can also add labels to categorize them based on their specific focus areas or project dependencies.
6. Assign Tasks to Team Members: NextGPM allows you to assign generated tasks directly to team members, promoting clear responsibility and accountability.
7. Integrate Tasks into Your Project Plan: Save your AI-generated tasks and integrate them into your overall project plan. This provides a comprehensive roadmap for project execution and helps to ensure that your team remains aligned on the key milestones and their associated tasks.

Best Practices for AI-Generated Tasks

• Prioritize and Categorize: Prioritize tasks based on their importance and categorize them using labels to create a structured workflow that prioritizes the most critical tasks.
• Combine AI with Manual Input: Use AI-Generated Tasks as a starting point and supplement them with your own manual input to create a comprehensive task list that perfectly reflects your project's unique needs.
• Regularly Update Your Tasks: As your project evolves, revisit and update your task lists to reflect changes in scope, priorities, or resources. This ensures that your project roadmap remains dynamic and aligned with the latest requirements.